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Confidential references provided by the University Confidential references given by the University for staff or students, which includes references on its behalf written by staff either in their formal capacity or as part of a standard procedure, are exempt from subject access requests where the references relate to: However, this does not mean that the University cannot release all or part of a confidential reference.
A checklist of the key points is given in Checklist for writing references. Confidential references received by the University Confidential references received by the University are not exempt from subject access requests.
However, in deciding whether to disclose information, it is necessary also to consider the data privacy rights of the referee. Information contained in or about a confidential reference need not be provided if the release of the information would identify an individual referee unless: If disclosure of a reference would identify only the organisation that had given the reference rather than a specific individual, disclosure would not be a problem.
Internal references If a subject access request is received for information contained in a confidential reference that has been sent or received internally, it will be treated in the same way as a reference from an external referee.
Internal references are not exempt from subject access. In fact, the Information Commissioner has recommended that universities should treat such internal references as "management data" rather than references and, as such, be prepared to disclose information from the reference in the event of a subject access request.
Student application forms and references The application forms that students fill in to apply for a place at the University are personal data and, as such, can be shown to the student in a fairly informal way.
However, there will be references associated with the application and, these should not be disclosed without a formal subject access request. Student application forms must not be shown to anyone other than the student without the student's explicit consent.
This includes parents, spouses, and sponsors. Please seek advice from the IMPS office when dealing with such cases. There is no compulsion to disclose sensitive personal data in a reference. You must use your judgement as to whether the information is relevant, and therefore whether it is fair to disclose it.
You need to be careful not to inadvertently disclose sensitive personal data in a reference.
You must always have the explicit consent of the subject before disclosing any sensitive personal data. If consent cannot be obtained you should refuse to provide the information unless it is material.Essay quotation samples gre and fortune essay topic essay about agency video games addiction essay on my timetable hobby painting (essay mind map in onenote ) creative writing technique jobs near me sport essay example about life experience my television .
This Employee Database Manager is a simple excel template that will help you manage information of your employees easily. It is simple because the intention on creating this spreadsheet is to record all employee information in a simple format and map those information in a simple database which can be processed quickly and easily.
Write a Recommendation or a Reference Letter. Related Articles. How to Request a Recommendation Letter. It is my pleasure to recommend John Doe as a new employee in your company. I have worked closely with him for more than five years as his supervisor and have found him extremely competent and enjoyable to work with.
I am writing today. Feb 08, · There is a similar story about the state government here. Many statutes use the spelling "employe." The story I heard was that it was a cost-saving measure intended to make the statute books shorter and less expensive to print.
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